Data protection notice

1. General information and mandatory information

The following information provides an overview of what happens to your personal data when you visit our website. Personal data is any data that can be used to identify you personally. The operators of this website take the protection of your personal data very seriously. We treat your personal data confidentially and in accordance with the statutory data protection regulations and this data protection notice.

1.1 Responsible body

e-mobil BW GmbH

Leuschnerstraße 45

70176 Stuttgart

Telephone: +49 711 8923850

Email: datenschutz(at)technische-akademie.de 

The responsible body is the natural or legal person who, alone or jointly with others, decides on the purposes and means of processing personal data (e.g. names, email addresses, etc.).

1.2 Data protection officer

You can contact our data protection officer at the following address:

Technical Academy Schwäbisch Gmünd e. V.

Daniela Herber

Lorcher Straße 119

73529 Schwäbisch Gmünd

Email: daniela.herber(at)technische-akademie.de

1.3 Rights of data subjects

If you have any questions about this or other issues relating to personal data, you can contact us at any time by email at datenschutz(at)technische-akademie.de or by post to the above-mentioned controller or directly to the data protection officer.

a) Information, correction and deletion

Within the framework of the applicable legal provisions, you have the right to obtain information free of charge at any time about your stored personal data, its origin and recipients, and the purpose of data processing, and, if applicable, a right to correct or delete this data .

b) Right to restriction of processing

You have the right to request the restriction of the processing of your personal data. This means that your personal data will no longer be actively processed and will be stored in a blocked archive for legal reasons.

c) Right to data portability

You have the right to have data that we process automatically handed over to you or to a third party in a common, machine-readable format. If you request the direct transfer of the data to another controller, this will only be done if it is technically feasible.

d) Right to object to data collection in specific cases

If data processing is based on Art. 6 (1) lit. f) GDPR, you have the right to object at any time on grounds relating to the processing of your personal data. If you object, we will no longer process your personal data unless we can demonstrate compelling legitimate grounds for the processing that override your interests, rights and freedoms, or the processing serves to assert, exercise or defend legal claims (objection pursuant to Art. 21(1) GDPR).

e) Revocation of your consent to data processing

You may withdraw your consent at any time. The lawfulness of the data processing carried out until the withdrawal remains unaffected by the withdrawal.

f) Right to lodge a complaint with the competent supervisory authority

In the event of violations of the GDPR, you have the right to lodge a complaint with a supervisory authority.

1.4 Enquiries by e-mail, telephone, fax or contact form

If you contact us by e-mail, telephone or fax or use the contact form, your enquiry, including all personal data resulting from it (e.g. name, enquiry), will be stored and processed by us for the purpose of processing your enquiry and in the event of follow-up questions.

This data is processed on the basis of Art. 6 (1) (b) GDPR, provided that your enquiry is related to the performance of a contract or is necessary for the implementation of pre-contractual measures. In all other cases, processing is based on our legitimate interest in the effective processing of enquiries addressed to us in accordance with Art. 6 (1) lit. f) GDPR or on your consent in accordance with Art. 6 (1) lit. a) GDPR, if this has been requested.

The data you send us via contact enquiries or enter in the contact form will remain with us until you request us to delete it, revoke your consent to its storage, or the purpose for data storage no longer applies (e.g. after your enquiry has been processed). If this occurs, the data will be deleted. Mandatory legal provisions – in particular statutory retention periods – remain unaffected.

2. Additional information pursuant to Articles 13 & 14 GDPR

The responsible body and the contact details of the data protection officer can be found in section 1.2 of this data protection notice. For further information on your rights as a data subject, please refer to section 1.3 of this data protection notice.

2.1 Purpose and legal basis

We collect data within the scope of:

• Networking
• Event management
• Contracts
• Enquiries
• Quotations and invoices
• Orders

The collection is carried out in accordance with Art. 6 (1) (a) – (f) GDPR.

2.2 Categories of personal data

Provided by you: name, company, address, telephone and fax numbers, email addresses, date of birth, gender, academic degree and department/position. Additionally collected by e-mobil BW: CRM information (e.g. creation date, letters, emails, enquiries).

2.3 Source of the data

The data was collected by us and comes from the following sources: business card exchange, telephone call, trade fair visit, publicly accessible sources, contact via email, third-party recommendation, enquiry from interested parties.

2.4 Data transfer to third parties, transmission and profiling

We will only pass on your personal data to third parties within the framework of the statutory provisions. Unless you have explicitly consented to this in the context of a consent form. Any transfer to third parties is always for a specific purpose. There is no transfer to third countries (third country transfer) or profiling.

2.5 Storage period

Your data will only be stored by us within the legally permissible storage periods.

3. Note on events in accordance with Articles 13 & 14 of the GDPR

Please note that in order to hold events, your personal data will be processed by Landesagentur e-mobil BW GmbH (hereinafter referred to as the organiser) and possible co-organisers  (e.g. creation of my name badge, information about the booked event by email and telephone, invitations to events organised by e-mobil BW GmbH). For this purpose, we process the following data:

• Where applicable, title, job position and function/department
• Intuition or company
• First and last name
• Telephone number (landline and/or mobile)
• Email address

This also includes the processing of your data by a service provider commissioned by the organiser or co-organiser and/or a digital service (e.g. Webex or Microsoft Teams) exclusively for the purpose of holding the event. This processing is carried out in accordance with Art. 6 (1) (b) GDPR if you have previously voluntarily registered for the event .

We only store your personal data for as long as it is necessary to fulfil the purposes and no further legal retention periods prevent its deletion or its purpose no longer applies. In the event of an objection, we will no longer process your personal data.

3.1 Note on photo and film recordings

We would like to point out that at events (virtual or on-site), a service provider commissioned by the state agency e-mobil BW GmbH (hereinafter referred to as the organiser) (e.g. photographer, film crew) and/or employees of the organiser may take photographs or film for the purposes of documentation, press and public relations work and for publication in various media (e.g. websites, radio, television, print, social media, etc.). Publication is carried out by the organisers and their cooperation partners (e.g. state ministries) on the basis of our legitimate interest (Art. 6 (1) (f) GDPR) in press and public relations work. You can revoke this processing of your personal data at any time with future effect in accordance with Art. 21 (1) GDPR. You can do this directly at the event by informing the service provider (e.g. photographer, film crew) or the moderator (in the case of virtual events). You can also revoke your consent at any time by sending an email to the following address: datenschutz(at)technische-akademie.de.    

3.2 Microsoft Teams

We use the Microsoft Teams video conferencing tool to hold online meetings or events with you. In accordance with Articles 13 and 14 of the GDPR, we would like to inform you about the processing of your personal data when using the Microsoft Teams video conferencing tool:

• User data such as user or display name, email address, profile picture (optional), preferred language
• When dialling in by telephone: information on the incoming and outgoing telephone number, country name
• Test, audio and video data, if exchanged via the chat function
• Metadata such as IP address, time and location information
• Technical data such as log data and log files

There are no specific plans to transfer your data to third countries. We have concluded an agreement with the provider of Microsoft Teams on order processing in accordance with Art. 28 GDPR. However, it cannot be ruled out that data may be routed via Internet servers located outside the European Union (EU). This may be the case in particular if participants are located in a third country.

The legal basis for data processing is Art. 6 (1) (b) GDPR, insofar as the meetings are held within the framework of contractual relationships. Art. 6 (1) (a) GDPR, provided that you have consented to participate in an online event. Insofar as the processing of personal data is an essential part of the use of Microsoft Teams, Art. 6 (1) lit. f) GDPR is the legal basis for data processing: We have a legitimate interest in conducting online meetings to simplify our business processes and in conducting online events for public relations purposes.

As a rule, our meetings or online events are not generally recorded. In exceptional cases, recordings are possible. However, you will either receive a corresponding announcement in the invitation and/or you will be notified at the latest at the beginning of the event before the recording.

Data stored in connection with the use of Microsoft Teams is generally deleted after 30 days. In individual cases, this may be up to 180 days.

The Microsoft Teams video conferencing tool is part of Microsoft Office 365. Microsoft Office 365 is software from Microsoft Corporation, Ireland Operations Limited, One Microsoft Place, South County Business Park, Leopardstown, Dublin 18, Ireland. For more information on data protection at Microsoft Teams, please visit: https://docs.microsoft.com/de-de/microsoftteams/teams-privacy

3.3 Webex

We also use the Webex video conferencing tool to hold online meetings or online events with you. In accordance with Articles 13 and 14 of the GDPR, we would like to inform you about the processing of your personal data when using the Webex video conferencing tool:

• User details: first name, surname, telephone number (if applicable), email address, profile picture, organisation
• When dialling in by telephone: details of incoming and outgoing telephone numbers, country name
• Test, audio and video data, if exchanged via the chat function
• Metadata such as IP address, time and location details
• Technical data such as log data and log files

There are no specific plans to transfer your data to third countries. We have concluded an agreement with the provider of Cisco Webex Meetings on order processing in accordance with Art. 28 GDPR. Information on which data is processed by Cisco Webex Meetings and for what purposes can be found in the Cisco Webex Meetings privacy policy. Your data may also be processed by Cisco Webex Meetings on servers outside the EU. However, it cannot be ruled out that data may be routed via Internet servers located outside the EU. This may be the case in particular if participants are located in a third country.

As a rule, our meetings or online events are not generally recorded. In exceptional cases, recordings are possible. However, you will either receive a corresponding announcement in the invitation and/or you will be notified at the latest at the beginning of the event before the recording.

Data stored in connection with the use of Webex is generally deleted after 30 days. The legal basis for data processing is Art. 6 (1) (b) GDPR, insofar as the meetings are held within the framework of contractual relationships. Art. 6 (1) (a) GDPR, insofar as you have consented to participate in an online event. If the processing of personal data is an essential part of the use of Webex, Art. 6 (1) lit. f) GDPR is the legal basis for data processing: We have a legitimate interest in conducting online meetings to simplify our business processes and in conducting online events for public relations purposes.

The service provider of the video conferencing tool is Cisco Systems Inc., Legal Department, 170 West Tasman Dr., San Jose, CA 95134 USA. Further information on data protection at Webex is available at: https://www.cisco.com/c/en/us/about/legal/privacy-full.html

4. Website

When you use this website, various personal data is collected. The following data protection notice explains what data we collect and what we use it for. It also explains how and for what purpose this is done. We would like to point out that data transmission over the Internet (e.g. when communicating by e-mail) can have security gaps. It is not possible to completely protect data from access by third parties.

4.1 SSL or TLS encryption

This site uses SSL or TLS encryption for security reasons and to protect the transmission of confidential content. You can recognise an encrypted connection by the fact that the address line of the browser changes from "http://" to "https://" and by the lock symbol in your browser line. If SSL or TLS encryption is activated, the data you transmit to us cannot be read by third parties .

4.2 External hosting

This website is hosted by an external service provider (host). The personal data collected on this website is stored on the host's servers at . This may include IP addresses, contact enquiries, meta and communication data, contact details, names, website accesses and other data generated via a website.

The use of the host is based on our legitimate interest in the secure, fast and efficient provision of our online services by a professional provider (Art. 6 para. 1 lit. f) GDPR). The host processes your data in order to display our website.

4.3 Cookies

Various cookies are used on the website . Cookies serve to make our website more user-friendly, effective and secure . If cookies are deactivated, the functionality of this website may be restricted.

Cookies used on this site:

4.4 Server log files

Our website automatically collects and stores information in so-called server log files, which your browser automatically transmits to us. These are: browser type and browser version, operating system used, referrer URL, host name of the accessing computer, time of the server request, IP address. This data is not merged with other data sources. The basis for data processing is Art. 6 para. 1 lit. f) GDPR. The website operator has a legitimate interest in the technically error-free presentation and optimisation of its website – for this purpose, the server log files must be collected.

5. Other external website elements/plugins

5.1 Newsletter

If you register on our website to receive our newsletter, we collect your email address and your first and last name and store this information together with the date of registration and your IP address. You will then receive an email in which you must confirm your registration for the newsletter (double opt-in). We use this data exclusively for sending the requested information .

The data entered in the registration form is processed exclusively on the basis of your consent (Art. 6 para. 1 lit. a) GDPR). You can revoke your consent to the storage of your data, your email address and its use for sending the newsletter at any time, for example via the "Unsubscribe" link in the newsletter. The legality of the data processing operations already carried out remains unaffected by the revocation. The data you provide us with for the purpose of receiving the newsletter will be stored by us until you unsubscribe from the newsletter and will be deleted after you unsubscribe from the newsletter or immediately after the purpose has been fulfilled. Data stored by us for other purposes (e.g. email addresses for the member area) remains unaffected by this.

5.2 CleverReach

We use the email marketing tool CleverReach to send newsletters. The provider is CleverReach GmbH & Co. KG, Schafjückenweg 2, 26180 Rastede, Germany (hereinafter referred to as "CleverReach"). CleverReach enables us to create visually appealing newsletters. The tool also enables us to develop target group-oriented newsletters and keep you informed about the latest news. In addition, the tool provides us with further information about your interests, e.g. how many recipients opened the newsletter message and how often which link in the newsletter was clicked on. If you do not want CleverReach to analyse your data, you must unsubscribe from the newsletter. We provide a link for this purpose in every newsletter message.

Data processing is initially based on your consent to the respective newsletter in accordance with Art. 6 (1) (a) GDPR. The use of the tool is based on Art. 6 (1) (f) GDPR. We have a legitimate interest in the efficient design and distribution of our newsletters. The legality of the data processing operations already carried out remains unaffected by the revocation.

Further information on data protection at CleverReach is available at: https://www.cleverreach.com/de/datenschutz/

5.3 Infogram

Infogram is used to create interactive graphics that provide users with information. Some of the graphics and statistics on our website are embedded from Infogram, 450 Bryant Street, San Francisco, CA 94107, USA.

When you visit a page that has an Infogram graphic embedded in it, a direct connection is established between your browser and the third-party provider's server. At present, it must be assumed that this results in at least your IP address and device-related information being collected and used. According to its own information, Infogram collects, processes and uses "content information" (user content).

Further information on data processing by Infogram can be found here: https://infogram.com/de/privacy

The use of Infogram is based on your consent in accordance with Art. 6 (1) (a) GDPR.

5.4 Matomo

Matomo is analysis software from InnoCraft Ltd, 7 Waterloo Quay PO625, 6140 Wellington, New Zealand. The software is initially deactivated. Only when you actively consent will we collect your usage behaviour in anonymised form.

The following data is collected for this purpose:

• Anonymised IP address/ , if applicable, user ID
• Date and time of access, time in the local user's time zone and geolocation
• Referrer URL, URL and name of the page accessed and page access time
• Files that were clicked on and downloaded (downloads)
• Web browser and operating system of the end device and screen resolution used
• Links to an external domain that were clicked on
• User agent and main language of the browser used

We would like to use Matomo to further improve our website and adapt it to the respective needs of our users. The information collected about your use of the site will not be passed on to third parties. The legal basis for data processing is based on your consent in accordance with Art. 6 (1) (a) GDPR. The above-mentioned data will be deleted as soon as it is no longer required for our purposes. The statistics generated and the underlying data will not be deleted, as these are purely statistical values – it is not possible to establish a personal reference.

Further information on data processing at Matomo can be found at: www.matomo.org/privacy-policy/

5.5 Google Maps

This site uses the Google Maps map service. The provider is Google Ireland Limited ("Google"), Gordon House, Barrow Street, Dublin 4, Ireland. To use the functions of Google Maps, it is necessary to store your IP address, search terms entered, and latitude and longitude coordinates. This information is usually transferred to a Google server in the USA and stored there. The provider of this site has no influence on this data transfer. If you have agreed to use Google Maps, Google may use Google Fonts for the purpose of uniform font display. When you call up Google Maps, your browser loads the required web fonts into your browser cache in order to display texts and fonts correctly.

We use Google Maps to optimise our services, to ensure that our online offerings are presented in an appealing manner, and to make it easy to find the locations listed on our website. Use of this service is based on your consent in accordance with Art. 6(1)(a) of the GDPR. We must point out that when using this service, data may also be stored and processed outside the EU, primarily in the USA. Data transfer to the USA is based on the standard contractual clauses of the EU Commission. Details can be found here: https://business.safety.google/intl/de/adsprocessorterms/

Google stores the collected data for different periods of time depending on the type of data. Further information on this can be found at: https://policies.google.com/privacy?hl=de#inforetaining and in section 4 of this privacy policy.

For more information on how user data is handled, please refer to Google's privacy policy: https://policies.google.com/privacy?hl=de

5.6 Podigee Podcast

We use the podcast hosting service "Podigee" provided by Podigee GmbH, Revaler Straße 28, 10245 Berlin. The podcasts are loaded via an external player from Podigee or transmitted via Podigee. Podigee processes IP addresses and device information to enable podcast downloads/playback and to determine statistical data, such as the number of hits. This data is anonymised or pseudonymised before being stored in the Podigee database, unless it is necessary for the provision of the podcasts. The use and processing of your personal data is based on your consent in accordance with Art. 6 (1) (a) GDPR. Consent can be revoked at any time.

Further information and options for objection can be found in Podigee's privacy policy: https://www.podigee.com/de/about/privacy/

5.7 Friendly Captcha

Our website uses the "Friendly Captcha" service provided by Friendly Captcha GmbH, Am Anger 3-5, 82237 Wörthsee, Germany. Friendly Captcha is a new, privacy-friendly protection solution that makes it more difficult for automated programmes and scripts (so-called "bots") to use our website. To this end, we have integrated a program code from Friendly Captcha into our website, for example for contact forms, so that the visitor's end device can establish a connection to the Friendly Captcha servers in order to receive a calculation task from Friendly Captcha. The visitor's device solves the calculation task, which uses certain system resources, and sends the calculation result to our web server. The web server contacts the Friendly Captcha server via an interface and receives a response indicating whether the puzzle has been solved correctly by the device. Depending on the result, we can apply security rules to enquiries via our website and, for example, process or reject them.

• The data is used exclusively for the protection against spam and bots described above.
• Friendly Captcha does not set or read any cookies on the visitor's device.
• IP addresses are only stored in hashed, i.e. one-way encrypted form, and do not allow us or Friendly Captcha to identify individual persons.
• If personal data is stored, this data is deleted within 30 days.

The legal basis for processing is our legitimate interest in protecting our website from unauthorised access by bots, including spam protection and protection against attacks such as mass requests in accordance with Art. 6 (1) (f) GDPR.

Further information on data protection when using Friendly Captcha: https://friendlycaptcha.com/legal/privacy-end-users/

5.8 DeepL 

This website uses the provider DeepL in an extension to translate website content on e-mobilbw.de. DeepL is a translation service provided by DeepL SE, Maarweg 165, 50825 Cologne (hereinafter "DeepL").

No connections to DeepL are established when visiting the website. This means that no personal data of visitors is transferred to DeepL. Only the web server of "e-mobilbw.de" is connected to DeepL, delivers all content via the content management system and receives the fully translated content back. All translated content is stored locally on the web server, so that even foreign-language entries (e.g. in the search function, contact form, etc.) do not lead to data being transferred to DeepL, but are only processed locally.

All information on data processing by DeepL can be found in DeepL's privacy policy: https://www.deepl.com/de/privacy

6. Social media

We maintain accounts, pages or channels on the networks listed below in order to provide you with information and offers within social networks and to offer you additional ways to contact us. The legal basis for this is Art. 6 (1) (f) GDPR. We have a legitimate interest in presenting our offerings on selected social media platforms.

Data we receive from you and process:

If you contact us via direct message, we generally process your user name, which you use to contact us, and may store other data you provide, insofar as this is necessary to process/respond to your enquiry. The legal basis for this is Art. 6 para. 1 lit. a) and b) as well as f) GDPR. There is a legitimate interest in the effective processing of enquiries addressed to us.

(Statistical) usage data that we receive from social networks

We automatically receive statistical values regarding our account via certain functionalities. The statistics include "likes", information on page activities and post interactions, reach, video views and information on the proportion of men/women among our followers.

Data that social networks process about you:

You do not need to be a member of the social network to view the content of our accounts. Please note that social networks process data when you visit them, even without a user account. Cookies and similar technologies are also used for this purpose, over which we have no influence. Details can be found in the privacy policy of the respective social network. If you wish to interact with the content on our accounts, you must first register with the respective social network and provide personal data. It cannot be ruled out that your data may also be stored outside the EU and passed on to third parties.

6.1 Share buttons

We have added extra share buttons to our website. These share buttons let you share our posts on your social media account or send them to other people. This feature is optional.

Currently, sharing is possible on the following platforms: Facebook, email, X (formerly Twitter), XING, WhatsApp and LinkedIn. To prevent unwanted transfer of your usage data to these services, the functions are only activated when you click on a link. Only when you click on the links will your browser establish a direct connection to the servers of the aforementioned services.

Once activated, social networks may collect user data. We have no influence over the extent to which this data is collected and evaluated. In particular, it cannot be ruled out that the data may be processed in a third country. Information on data protection for the respective social networks can be found on the providers' websites.

Please refer to the data protection information provided by these services for details of the purpose and scope of data collection by the social services, as well as the further processing and use of your data and your rights and settings options for protecting your privacy.

6.2 YouTube

This website features videos from the "YouTube" platform, a service provided by Google Ireland Limited, Gordon House, Barrow Street, Dublin 4, Ireland ("Google"). The operator of the video platform is YouTube, LLC, 901 Cherry Ave., San Bruno, CA 94066 US, a subsidiary of Google.

We use YouTube to optimise our services and to better present our work. When using YouTube, the following data is processed: IP address, contact details, data about your user behaviour and device information. Due to the fact that YouTube also processes data in the USA, among other places, we must point this out to you.

Google stores the collected data for different periods of time depending on the type of data. For more information, please visit: https://policies.google.com/privacy?hl=de#inforetaining and section 4 of this privacy policy.

Data processing on our website (embedding and playing videos) is based on your consent in accordance with Art. 6(1)(a) GDPR. The creation and use of our own channel is based on Art. 6(1)(f) GDPR. We have a legitimate interest in presenting our work directly on this platform. Further information can be found here: https://policies.google.com/privacy?hl=de

6.3 Social Media Wall: Stage.bio

On our "social media wall," you will find the latest content from our activities on LinkedIn. We use Stage.bio for this purpose. Stage.bio is a service provided by Jaimo Solutions GmbH, Friedrichstraße 52, 76669 Bad Schönborn. As a social wall, Stage.bio collects our posts from LinkedIn, displays them chronologically and shows them to the user. The social media content is stored on German servers and played back from there without cookie consent, tracking analysis or advertising.

The use of Stage.bio serves to ensure transparency with regard to our public relations work. Social media content can be made accessible to interested parties without having to use social media channels. There is no direct connection to social media channels. The posts can be viewed in a data protection-friendly manner without logging in or registering. When using Stage.bio, no personal data of the user is stored, no software analysis tools are used and no evaluation of personalised user behaviour takes place. The content provided via Stage.bio is continuously optimised for barrier-free use.

More information about the product and data protection issues can be found here: https://about.stage.bio/dsgvo-konforme-social-media-wall

6.4 LinkedIn

LinkedIn is a social network owned by LinkedIn Inc. based in Sunnyvale, California, USA, which enables the creation of private and professional profiles. Users can maintain their existing contacts and make new ones. Companies can create profiles where photos and other company information can be uploaded. Other LinkedIn users have access to this information and can write their own articles and share this content with others.

The focus is on professional exchange on specialist topics with people who have the same professional interests. In addition, LinkedIn is often used by companies and other organisations to recruit employees and present themselves as attractive employers. The legal basis is Art. 6 (1) (f) GDPR (processing is necessary for the purposes of the legitimate interests pursued by the controller).

Further information about LinkedIn can be found at: https://about.linkedin.com/de-de?lr=1

Further information on data protection at LinkedIn can be found at: LinkedIn Privacy Policy: https://de.linkedin.com/legal/privacy-policy